Field Hockey Canada is seeking three directors to join the BOD
Field Hockey Canada is led by a Board of up to 11 Directors and a professional staff of 13. Field Hockey Canada seeks expertise and diversity, representative of the field hockey community and Canadian society, and is looking for interested and qualified candidates to help the corporation continue to grow and succeed.
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Field Hockey Canada Overview
Field Hockey Canada is the governing body for the sport in Canada, with over 9,000 participants from Junior to Masters’ level competing recreationally and competitively. The corporation was formed in 1991 with the amalgamation of two gender-based associations into one national entity. Today, from grassroots to high performance, Field Hockey Canada works to develop and strengthen the game across the country and position our National Teams for consistent podium contention.
Field Hockey Canada is led by a Board of up to 11 Directors and a professional staff of 13 Field Hockey Canada seeks expertise and diversity, representative of the field hockey community and Canadian society, and is looking for interested and qualified candidates to help the corporation continue to grow and succeed.
Three (3) Director positions will be open in September 2024:
- Three Directors-at-Large (4-year term)
Vision
Field Hockey Canada aspires to grow our sport, build our system and perform at all levels and in all environments.
Mission
To inspire, develop, perform, promote and govern exceptional positive and fun field chokey experiences in Canada and to create and lead a world-class field hockey system that reaches all our communities across the country.
Values
- Integrity
- Fun
- Accountability
- Teamwork
- Respect
- Transparency
Strategic Priorities
Field Hockey Canada is in the final year of our 2020-2025 Strategic Plan, developed with input from Member Provincial Associations. The strategic priorities to 2025 are:
- A Stronger Organization
- A Stronger System
- Stronger International Performance
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Key Dates
Call for Nominations: Opens July 17th, 2024
Nominations deadline: closes July 31st 2024
Distribution of AGM materials including candidate bios: August 15th, 2024
AGM: September 7th, 2024 | 10am (Link to be provided prior to meeting)
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Director Positions Open for Election
Interested and qualified candidates for the following roles are invited to follow the nomination process as outlined in this package. Three (3) Director positions will be open in September 2024. Directors are elected by the Field Hockey Canada provincial field hockey associations, which are the voting members.
Three Directors-at-large ( 4 year term)
Director positions are voluntary and without compensation except for reimbursement of approved expenses.
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Nomination Steps
Per Bylaw 14.2, Candidates for Director-at-Large positions must be supported by two of the provincial field hockey associations in their nomination submission.
As per Bylaw 14.3 through 14.5, the Governance Committee will propose a slate of nominations which will be distributed to Member Associations by August 15, 2024. No nominations will be accepted at the Annual General Meeting. If more nominations are proposed than positions available, an election will be conducted by secret ballot at the Annual General Meeting.
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Term Limits
In accordance with Bylaw 10.3, a Director may not serve more than 2 consecutive terms in the same position.
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Director Eligibility Requirements
All candidates for Director must meet the eligibility requirements of the Canada Non-Profit Corporations Act, and Bylaw 10.4. Each candidate:
- shall be 18 years of age or older;
- shall have the power under law to contract;
- shall not have been declared incapable by a court in Canada or in another country;
- shall not have the status of bankrupt;
- shall fulfill the requirements of the Income Tax Act in relation to serving as a Director with a registered charity;
- an Athlete Director shall be currently, or have been formerly, selected for a Junior or a Senior National Team of the Corporation.
In addition, each candidate for Director must:
- Undertake volunteer screening requirements as stipulated by Field Hockey Canada policies, including submission of a current Criminal Record Check (CRC) prior to September 11, 2022, and to be renewed every three years.
- complete the online Safe Sport Module from the Coaching Association of Canada prior to September 11, 2022.
If elected, each Director must complete an FHC Annual Declaration of Conflicts of Interest, to be submitted prior to the first Board meeting of the year.
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Board of Director Responsibilities
As per Bylaw 10.4, “Except as otherwise provided by the Act, the Articles or these Bylaws, the Board has the powers of the Corporation and may delegate any of its powers, duties and functions. The Board is responsible for developing and implementing plans, policies, procedures and rules to manage the affairs of the Corporation. Without limiting the generality of the foregoing, the Board shall have responsibility to:
- develop, implement and facilitate strategic plans, annual operating plans and performance measures;
- promote and maintain policies pertaining to the vision, values and mission of the Corporation;
- delegate authority and responsibility to Committees, and ensure that these entities fulfill responsibilities as delegated;
- ensure that key governing documents, including the Articles, Bylaws, terms of reference and job descriptions, are current and sound;
- develop and maintain relationships between and among the Board, Committees, staff and Members that will enhance the Corporation’s effectiveness;
- manage disputes within the Corporation, including overseeing procedures for internal appeals and procedures for the facilitation, negotiation, mediation and arbitration of disputes; and
- fulfill any other responsibilities specified in the policies of the Corporation or required by law”.
The Board focuses on providing strategic direction and setting priorities, develops supporting policies, provides oversight and undertakes organizational assessment. Individually, Directors provide expertise and support to FHC’s leadership and act as Ambassadors for the corporation.
Management and operational authority is delegated to the Chief Executive Officer (CEO). The Board monitors and holds the CEO accountable for results and progress. Directors are not involved in day-to-day operations.
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Commitment
The Board meets quarterly during the year, with a calendar of projected Board business presented at the first Board meeting. Meetings are primarily online using an electronic meeting format but may include face-to-face meetings. Directors typically spend about 15-20 hours per month in their role, including Board committee work.
Directors are expected to sit on at least 1 standing Committee of the Board:
- Governance Committee
- Finance and Audit Committee
- Human Resource Committee
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Preferred Skills and Attributes
At this time, Field Hockey Canada is specifically seeking candidates with the following skills and expertise:
- Human Resource Management
- Marketing Experience
- Revenue Generation Experience
In addition, the following skills, knowledge and experience are welcome:
- Legal
- Professional accounting designation
- Not-for-profit governance
- Risk management and oversight
- Assessment
- diversity, equity and inclusion
- Key Field Hockey Canada Information for Candidates
All key governance and policy documents are available on the Field Hockey Canada website. It is recommended that prospective candidates minimally review the following information prior to pursuing the nomination process:
- FHC Website for Program and Service information and updates
- FHC Bylaws
- FHC 2020-2025 Strategic Plan
- FHC Volunteer Management Policy
- FHC Screening Policy
- FHC Conflict of Interest Policy
- FHC Anti-Nepotism Policy
- FHC CEO Scope of Authority Policy
- FHC Diversity, Equity and Inclusion Policy
- Completion of Candidate Information for Submission
Interested candidates are invited to download and complete the Director Nomination Form linked above and below. Assistance can be provided for candidates who are seeking the support of Member Provincial Associations for Director-at-Large. See part 3 on page 2 for support requirements.
